Team Assistant

bp is reimagining energy for people and our planet. The Team Assistant provides executive support to the General Manager M&C while also enabling effective coordination across the M&C leadership team. The role ensures a strong operational rhythm, effective communication across the organisation, and seamless coordination of key initiatives, meetings, and leadership priorities. This role requires a high level of organisation, discretion, initiative, and collaboration with multiple stakeholders across the Retail business.

• Graduate degree in any field
• Prior experience at a comparable level of responsibility
• Experience operating in an international business and managing global stakeholders
• Experience using procurement systems
• Experience managing multiple complex travel arrangements
• Experience in intelligent diary management
• Experience fielding issues and delegating or raising as appropriate
• Experience in Project Management
• Superior knowledge of Microsoft Office Suite and other financial applications (Concur, JDE, etc.)
• South African citizen or valid work authorization

• Meticulously manage the calendar and email inbox while acting as a delegate to intelligently manage daily commitments, maximising leadership efficiency
• Be closely involved with issues relating to the team agenda, objectives, and accountabilities to ensure matters are dealt with efficiently and effectively
• Prepare reports and presentations, process invoices and internal expenses, create and maintain registers and financial spreadsheets, and perform other administrative tasks
• Produce work to a high standard with minimal rework due to error, working efficiently with minimal supervision
• Manage outbound correspondence from various inputs (email, draft letters), preparing accurate outgoing correspondence in a timely manner that reflects the highest professional standards
• Assist in developing presentations and reports, producing correspondence, meeting agendas, and meeting minutes, maximising meetings through preparation of attendees
• Ensure confidentiality of all work
• Manage all required meeting-related logistics (venue booking, issuing agendas, inviting attendees, monitoring responses, ensuring effective use of technology)
• Support and coordinate key project and team activities for leaders and the team as required
• Coordinate, organise, and administer communications and arrangements for internal/external group meetings, events, and conferences